Destination Management Company Dallas TX

Being a destination management company in Dallas, TX has its privileges. It’s our job to explore all the new spots in town and provide a steady stream of the “latest and greatest” local experiences to our clients and their guests.

As a destination management company, you focus on providing services in your unique destination. With all that meeting planners have on their plates these days, taking the time to properly vet vendors (in each location they plan meetings) can easily fall to the bottom of the list. It’s just a simple airport transfer or guitarist… what could go wrong? Plenty if the vendor isn’t fully vetted.

With the last-minute nature and brevity of meetings today, you just have one chance to make a good impression, unlike a week-long meeting where the host may have several days to remedy an attendee’s bad experience. Each and every experience must now be perfect and selecting the most reliable vendors is critical to a successful outcome.

All too often we hear of disastrous scenarios about planners who decided to book everything on their own in hopes of saving time and money. They book direct even though they haven’t had the time to do extensive background research on the vendor’s quality practices and financial health. What if something goes wrong and it is discovered that the vendor does not have the proper insurance? Or, you arrive to find one of your vendors is now out of business and your deposit is gone.

Vetting vendors takes time and energy. Adding to the challenge, the right information may not be readily available. It can take many hours to properly research every single vendor. However, if you opt to do this yourself, it’s imperative to obtain the following information:

• Financial stability
• Reliability
• Insurance coverage
• Reputation of professionalism
• Employee training
• Maintenance & cleanliness of equipment/venue
• Safety ratings and licensing

If you decide that this is not where you want to spend your time, a destination management company is your answer. A local partner can allow you to focus on that which no one else can help you with — your meeting objectives – while they focus on what they do best.

Ultimate Ventures, a destination management company Dallas TX, has built strong relationships with vendors in our destination. Our local knowledge and connections are invaluable to our clients, especially with the myriad of details that can detract from the experience. Although it may seem more cost effective to book directly, hiring a destination management company Dallas TX can help you avoid costly problems and save you time and energy without sacrificing your strategic objectives.